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EPI-USE HR1 for use with SAP® Business One

EPI-USE HR1 for use with SAP Business One provides small to medium enterprises (SMEs) with a high-quality, large-enterprise-class human capital management solution. SAP Business One was designed as an affordable business management solution for SMEs, with basic HR functionality. EPI-USE created HR1 to extend this basic functionality to meet the growing HCM demands of SMEs.

Data is held centrally, making the same employee data available to multiple users through approved security access. EPI-USE HR1 is country specific, holding the statutory rules applicable to any country, and allows multiple rules to exist in one company.

Features

Employee Self Service

  • View payslips.
  • View and change employee data.
  • View leave balances.
  • Request leave.

Manager Self Serve

  • Approve or reject leave requests.
  • Change employee salaries and other data.
  • Report on absence, attendance, and leave.
  • View employee financial data.

Organisational Charts

  • Create hierarchical organisational charts and export to self-contained documents for distribution.
  • View large charts using smaller, more manageable, easier-to-read sub-charts for refined analysis.
  • Benefit from integrated data management and reporting.
  • Use charts in Microsoft Office.
  • Plan proactively.

Payroll Processing

  • Process employee payroll monthly, fortnightly, and weekly based on employee wage types.
  • Perform unlimited multiple payroll runs on a company for a specific period.
  • Use manual or calculated rates for employees.
  • Add unlimited user-defined fields and constants applicable to employees.
  • Record and accumulate shifts worked.
  • Handle monthly payments, reconciliations, and administration of third party beneficiaries, legislative requirements, and unions.
  • Control employee loans with automatic deductions and outstanding balance reports, and calculate interest on outstanding amounts.
  • Perform bonus provision calculations.
  • Perform legislative checks during payroll runs.

Import/Export/Copy/Paste

  • Copy and paste from Excel or text files into the employee list or batch transactions.
  • Perform batch processing on entitlement and leave taken.

    • Payslip Printing and Viewing

  • Preview payslips on screen.
  • Print payslips on plain or high security laser payslip paper.
  • Process payslips directly and view changed calculations instantaneously.

Report Printing and Viewing

  • Access well-defined preview, reconciliation, and management reports for reconciliation of company wide payroll expenditure.
  • View all data for up to five previous years, allowing on-demand reprinting of all reports.
  • Extract various other useful reports.
  • Export reports to Excel Workbook, Web Archive, TIFF, PDF, or plain text.

Beneficiary and Account Management

  • Setup unlimited beneficiaries.
  • Link transactions to beneficiaries for automatic account payments.
  • Customize action dates on transactions to specify when beneficiaries should be paid.
  • Split batches and schedule action dates on account payments for better cash flow.

Transactions

  • Base new transactions on existing ones – new transaction will have the same parameters.

Leave Records and Reports

  • Maintain leave rates that adheres to the Basic Conditions of Employment Act (BCEA) (South Africa).
  • Keep track of leave rates, as well as a periodic leave accrual value, calculated for each period’s earnings.
  • Customize leave pay to use either the BCEA (South Africa) rate or the total of the leave accrual value.
  • View automatically accrued annual leave days due and detailed leave records for all leave types.
  • Calculate number of leave days, automatically excluding non-working days and public holidays during leave period.

Security

  • Be sure that your data is protected with automatic rollbacks in the event of a disconnection while processing.

Ease of Use

  • Select from more than 100 pre-configured wage types.

Graphs

  • Periodic Variance
  • Cost of Employment Summary
  • Cost to Company vs Cash Payments

Support and Upgrades

  • Rest assured that your business will run smoothly with the EPI-USE Support Desk at your disposal.
  • Receive regular updates provided as part of annual maintenance and support fees.

HR functionality available through integration with OrgPlus

  • Compensation and incentive management
  • 360-degree reviews
  • Talent and succession management
  • Recruitment
  • Performance management
  • Budgeting and planning

Benefits

  • Enter employee data once – fully integrated Human Resources, Payroll, and Financials system.
  • Data is located centrally for use by various users with the correct security access.
  • Access the system from remote locations via a Web interface.
  • Multiple payment methods, e.g. Cheque, Cash, Electronic Funds Transfer.
  • Ease of use – on-line help available.
  • Calculations are relatively easy to setup, i.e. no programming required.
  • Fast payroll processing.
  • On-line payslips.
  • Compliance with statutory requirements.
  • Full leave administration.
  • Improve staff satisfaction by resolving queries quickly and accurately with all relevant information at your finger tips.
  • Multiple frequencies available, i.e. Monthly, Weekly, Fortnightly, Daily, etc.
  • Import/Export facility.
  • Customised reports available on request.
  • Complete accuracy and reliability.

Request more information by filling out our contact form.